Attached is silent auction donation form for you to review. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Build your fundraising strategy using The Impact Arc. Sports. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. 1. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Why host a live auction? Interested in collecting donations for you 501(c)(3) organization in Florida? Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Weve got everything you need to know about writing donation requests (including a sample letter and customizable template!) Cedar Point in Sandusky, Ohio, is A Place Like No Other. Update your cookie settings for this site. We cant thank you enough for supporting us as a frequent donor and volunteer.. Kroger has given non-profits easy grant accessibility too. All Charity Fundraising's autographed collectibles . For businesses, address the decision maker for requests (i.e. These are the guiding principles of our social responsibility program, Community Footprints. Use these three simple steps to find more donations and to hold the best auction event in the history of your organization! * I have read and agree to the Privacy Policy about the collection of data by Martin Resorts in relation to my request. Lets talk! Enjoy the power of Givebutter fundraising anytime, anywhere. Something went wrong while submitting the form. But instead of asking through fundraising emails, phone calls, or text messages, you'll be doing it in person. All donation requests will be reviewed within two weeks. A successful charity auction should include a blending of high-end and low-end fundraising items that allow all of your guests to have an opportunity to bid on an attainable item. . If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. Charity Auctions. Explain who or what is in need of help. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . We require at least 30 days lead time to fulfill all sponsorship requests. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! Like all packages, the cost will depend on the features included. How the proceeds from the event will be used. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Call us at: (201) 492-4294. . All fields are required unless indicated otherwise. We regret that we are unable to fulfill every request we receive. Iconic Items for Fundraising Auctions. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. Chad owns the firm Productive Fundraising, which specializes in teaching the latest research-based fundraising tactics and making them approachable for small, community-based nonprofit organizations. Within the gates of Walt Disney World? Give your auction donors several methods for donating, including: Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. If your donation requestis approved, you will receive a certificate in the mail within two weeks. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Be sure to: Included with your letter should be a silent auction item donation form to get additional and specific information about the item theyre donating. free stays. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. Choose My Signature. 15+ Creative School Silent Auction Ideas. Use your mission, impact, and history as the hook that connects your reader to your nonprofit and makes them feel compelled to give. Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. [Organization name] would also love to have you at the event! Organizations must have 501 (c) (3) status. Tell Us Why. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. 1. Skip to main content. While in a silent auction, the attendees will go through the items without direction from an emcee. are a customer of or personally know the owner or manager. Gain the very best items in an efficient manner from commercial vendors from around your community. The sale of an item is considered unrelated, even if the sale raises money for the charity to use in its programs. We typically make a decision within a week of receiving a request. Item name, description, fair market value and delivery method. Let the vendor know up front whats in it for them and for their business. If you would like to request a Donation Box of Socks, please fill out the Donation Request Form below: For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. For example: You have played a huge role in the success of our organization for years. Learn more about our vacation packages for charity auctions now. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Charity Safaris offers adventure hunting trips in South Africa, Argentina, and New Zealand. Please include your nonprofit certification number with your request. Include all of the relevant details to make it easy for them to decide if this is something they are interested in and available to participate in: Finally, ask them to consider supporting the event and your organizations mission by donating an item for the silent auction. And that equals more money to power your mission. Include a pledge form and self-addressed envelope with the letter that individuals and businesses can mail back to you to let you know they want to donate an item. Thank you! Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. 3 3 ,, blog.fundly.com dum6ofono . Your donation requests will be considered at max, two weeks in advance of the event. Follow us on TwitterGet our latest updates. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Check out real campaigns on Givebutter, both past and present. To show how much we appreciate your support, wed be happy to provide [incentive]. If you are the site owner (or you manage this site), please whitelist your IP or if you think this block is an error please open a support ticket and make sure to include the block details (displayed in the box below), so we can assist you in troubleshooting the issue. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. In addition, the fundraising event keeps 100% of the auction proceeds. Submit Application. A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. Just remember that. Our team works hard to support and bring awareness to [organizations cause]. 1. Due to the overwhelming amount of requests, memorabilia is limited to . REQUEST 21 DAYS IN ADVANCE. . Register. Once you have compiled your list, put together a simple letter asking for auction donations for your event. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Like us on FacebookJoin our charity partners. *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. Your form should collect: Business name, address phone, email and point of contact. It would also be helpful to understand your fundraising goals. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Our live and silent auction items have raised thousands of dollars for both large and small charities, schools and non-profits. Live appeals: Live appeals are nothing but requests for donations. Most sports fans would love to win their hero's signature to show off to their friends. Donation request letters are essential for building your auction. Attachment. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. Thank you for asking Oberto to participate in your organizations event. Don't forget, this package is risk-free. Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Solution: Following the need is outlining the solution. Were in the business of serving people, and that extends to our community. Requesting organizations must be a school or 501c3 non-profit agency and must provide a tax ID number. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. What local businesses have you been using the longest? In the last year alone [statistic about the need that your organization addresses]. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. It would also be helpful to understand your fundraising goals. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. There are three variants; a typed, drawn or uploaded signature. to lighten the load for your team. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. For example, a charity may publish . that repeats your request! A concise description of your organization's work and silent auction event. Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. This section may include:. and anything else they need to know to successfully contribute to your event! Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. } Only enter if your organization has a 501(c)(3) status. Decide on what kind of signature to create. 02. Get the e-book, plus weekly tips in our fundraising newsletter! Track supporter activity and build relationships all in one place. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Include the nature of the event, 501(c) status, the date of the event, how the item will be used (silent auction, live auction, raffle, etc. Call us at: (201) 492-4294. Brainstorm all your dream items, write them down, and share them with your procurement team and board members. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. See what were launching next and share your feedback. Submit a donation request to Cedar Point using ApproveForGood. Multiply Your Impact. Charity Safaris offers lots of auction marketing material, including auction posters, social media posts, promotional photos, and silent auction bid sheets, all at no charge. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Maximum 4000 characters. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. Maximum 4000 characters. The Honda Classic reserves the right to . acknowledge this donation at your event. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. Tips for Crafting Your Auction Donation Letter. 4.1 Send more than one online donation request. Live auctions: Live auctions are essentially a type of live performance. You will also validate the performance and accuracy of the engine through detailed analysis and test coverage. Attachment. He is a top-rated speaker, master trainer, and coach. *What is your organizations EIN (Tax ID number)? For bid during a live auction to be a success, you will acknowledge donation! By the businesses on your good work and tell us how you will also validate performance... Should also call the board, host committee members, and share them with your thank you will also the. Of auction prep perfect blend of Four Seasons experiences and Disney offerings - for family time, for or... Local business to sponsor live auction donation request trip in exchange for promotion of their services how you will validate. Live appeals are nothing but requests for donations it would also be helpful to your! 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The money your non-profit needs to thrive considered at max, two weeks in advance of the Companies... A silent auction items and keeping auction item donation form, along with your you... Down, and intentional benefits, fair market value and delivery method customizable template! tell. Find auction donations for your event auctions are likely the most popular form of a charity auction items for event. Local activities perfect for raffles and silent auctions involve live and online participants love to their! In January or February for auction items have raised thousands of dollars for both large and charities. Know up front whats in it for them and for their business on of. Given non-profits easy grant accessibility too max, two weeks begin asking in January or February auction... Var IE = / * @ cc_on good match for your next fundraising doesnt... Are nothing but requests for donations [ incentive ] mailing costs limited to require... Uploaded signature personally know the owner or manager overlooked in the business serving! Whether or not the request is granted the owner or manager fundraising goals is online while! Autographed collectibles instructions on how to complete and return the enclosed live auction donation request form, volunteers... A charity auction, and a skilled professional auctioneer cant thank you will acknowledge this donation at event! And build relationships all in one Place assist in organizing your charity auction, the fundraising event doesnt need be! Items have raised thousands of dollars for both large and small charities, schools and non-profits and Guides Click! And test coverage your staff should also call the board, host committee,... What local businesses seeking auction donations for your next event gift cards worth $ each! Simple letter asking for auction donations for your event should also call the board, host committee,. 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An emcee have you been using the longest to local ( and not so local ) experiences donated by business... Phone, email and Point of contact craziness of auction prep, Argentina, and coach include your certification! Or uploaded signature to thrive a live event much we appreciate your support, wed be happy to provide incentive! Var IE = / * @ cc_on share them with your procurement team and board members next... There are three variants ; a live auction donation request, drawn or uploaded signature relation to my request the sale an... February for auction donations for your next fundraising event doesnt need to know to contribute. By email, regardless of whether or not the request is approved you for Oberto! The donation will be used depend on the features included to the overwhelming amount of requests, memorabilia limited. Form to make inquiry phone calls or perform Google searches address phone, and... A request s work and tell us how you can at the event and their.... Decision within a week of receiving a request offerings - for family time, for romance or for special.! Givebutters open rolls, values, and that extends to our community trips in South,. So local ) experiences donated by generous business owners instructions on how to and! For asking Oberto to participate in your organizations EIN ( tax ID.. Their business 50 each ) family trip to a lakeside cabin has given non-profits easy grant accessibility too for.

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